Hayfield Band Boosters: Hayfield High School Band Msg #17...Week of 11-15 Oct 2011 -- Hayfield Homecoming Parade through Hayfield Farm; Homecoming Game, & Oakton Competition

Band Booster Family,

NOTE: For the remaining home football games, no more volunteers are needed to sign-up except for those wanting to donate waterJ

This week’s schedule:

October 2011

Tuesday, Oct. 11 6pm-8pm, Marching Band rehesarsal
Wednesday, Oct. 12, 2:30-4:30pm, Marching Band rehearsal
Thursday, Oct. 13, 2:30pm-4:30pm-marching band rehearsal
Friday, Oct.14,
              after school -movies for those who wish to stay
             4:00pm report for parade
             4:45pm Parade through Hayfield Farms.

Here are times for post-parade dinner volunteers:

- The Marching Band & rest of the school should begin their Homecoming Parade about 4:45 pm, Fri, 14 Oct, where they march through Hayfield Farm area. At the same time, we’ll have all the volunteers (currently Atsuko Russell, Yvette Schuler, Sally Nicely, & Linda Lichtman--please e-mail me if you can help…thanks in advance) show-up @ start setting up the 2 tables in the hallway just outside the Band Room with chips, 2 liter bottles, ice, cups, plates, napkins, etc. Additionally, I’ll have the Papa John’s pizzas delivered around 5 pm @ the front doors. Once the pizzas arrive, then place them on tables. The kids will come back from the parade around 5:20 pm. We have to ensure an orderly flow of getting food, then they will eat in the Band Room. Around 6 pm, they will get ready for the Homecoming game.

Homecoming: Donate Desserts (5) before 4:45 pm to Band Room

Kelley John - Chocolate Chip Cookies

Melvin and Pat Cloud - Chocolate Chip and Sugar Cookies

YVETTE SCHULER - TBD

Sally Nicely - Cupcake cookies

Jessica Tyeryar - TBD

Homecoming: Serve Pizza & Drinks (5); Help Set-Up; Serve, Clean-Up in Band Room @ 4:45 pm

Atsuko Russell

YVETTE SCHULER

Sally Nicely

Linda Lichtman

             5:30pm dinner in music area provided by boosters
             6:30pm dress for game
             7:30pm Game
             @ 9:45 run show after game

Here are times for home football game volunteers:

- The Homecoming game Marching Band performance occurs AFTER the game. During the Homecoming halftime, the King/Queen court are presented & a few other activities. Thus, the Marching Band performance is moved to after the completion of the football game. Please plan accordingly.

Uniform Room (Before Game) @ Band Room 6 pm

Leslie Bell

Elsa Palting

Kelley John

Dottie Andrews

Uniform Room (After Game) usually finishes around 10:30 pm

Kristy Baik

Sally Nicely

Dottie Andrews

Equipment Helper (Before Game @ Band Room 6 pm; special homecoming half-time setup meet on track in front of band bleachers 2 minutes on game clock prior to halftime; and after game usually finishes around 10:30 pm)

Mike Adams

Billy Cook

Paul Loyola

Jerod Tupik

Robert Palting

Richard Lear

Sol Valdez

Stands Monitor (set up rope; monitor band section) @ Band Room 6 pm

Pam Cook

Rob Dowell

Donate Snacks (Provide 2 Dozen Servings of Individually Wrapped Snacks (Granola Bars, Pop Tarts, Cookies, etc.)); Leave Donation @ backdoors of Hayfield by 6 pm

YVETTE SCHULER

Jessica Tyeryar

Catherine Kingsley

Cyntia Rodriguez

Melvi & Pat Cloud

Donate Water (Provide 1 Case of 24 Water Bottles (Send Water to Band Room with Student)); Leave Donation @ backdoors of Hayfield by 6 pm

Kelley John

Christiana Hawes

Jocelyn Valdez

Saturday, Oct. 15-

Oakton Invitational Marching Competition

Oakton High School. 2900 Sutton Road, Vienna, Va 22181

12:15am – Report to field. Rehearse

1:00pm – Dress for competition

1:45am – Depart for Oakton High School

3:10pm – Warm up

4:00pm – Performance. Then watch other groups.

4:45pm – Depart for Hayfield

5:30pm – Rturn to Hayfield

Stow away equipment and uniforms, then dismissed

Don’t forget:

Black socks, marching shoes, t shirt, shorts, drinks,

And…..A Superior Attitude!

Please have your child report and picked up promptly. If you intend to pick up your child from the event, please follow the band policy for leaving from the event, found in the band handbook, at “hayfieldbands.com.

IMPORTANT NOTE: I’ve learned over the years that for some of the different competitions and various awards (ie citizenship, spirit, and so on awards) that they begin grading you the moment the busses arrive. There are some observers, workers, volunteers, and the like that are asked about how they were treated from school band members, their band boosters, families/fans, etc.

Fourth, here are times for volunteers for Oakton Competition:

Bus Chaperone be @ school 1 pm

Elsa Palting

Sally Nicely

Che Russell

Uniform Room (Before 12:45 pm/After 5:30 pm)

Atusko Russell

Leslie Bell

Yvette Schuler

Dottie Andrews

Truck Driver Bob Tupik bringing rental truck to back of school around 9 to 10 am

Bobby Otero

Jerod Tupik

Rob Dowell

Equipment Helper (Before 12:45 pm/during 3 pm/after 5:30 pm)

Che Russell

Jerod Tupik

Mike Adams

Robert Palting

Sol Valdez

Paul Loyola

Fifth, reminder for the weather plan:

- If there are weather alerts/advisories, tornadoes, lightning, and so on that postpone or cancel the competition, Herndon officials will contact Mr. Burke. He will update Band webpage and contact me to send out an e-mail as soon as possible.

NOTE: Both Dottie Andrews & I have seniors this year; so, if you’re interested in being Band Booster Prez or Vice Prez next year, please send me an e-mail. This will help the transition & keep the legacy goingJ

A few reminders for upcoming events:

- Next home football game...be in band room 6 pm, Fri, 14 Oct

- Next competition is Oakton, Sat, 15 Oct

Miscellaneous items:

- So far, Tag Day total is approximately over $16,000…WOW!

- Again, if you are volunteering for any of the remaining home games & you have a season athletic pass…please let me know

- Mr. Burke shared a UVA Band Day trip opportunity for 20 Feb…more info to follow

- Mr. Burke mentioned Band Spring Trip, 18-22 Apr to Atlanta, GA…here are the dates for the five payments of $136 (minus any credits students earn through Tag Days, fruit sales, & so on):

1. 5 Oct

2. 2 Nov

3. 4 Jan

4. 1 Feb

5. 7 Mar…Checks payable to Hayfield Band Boosters

- Mr. Burke is requesting help for fitting girls for concert dresses…more info to follow

- If you have any tuxedos or accessories that you either want to donate, trade, or sell, please send me detailed info & I’ll advertise through Band Booster e-mails

1. Reply to me if you can use the following tux donated by the Lichtman family: 34R Jacket, 28R Pants (28" inseam hemmed), bow tie, cummerbund.

- Attached is the coupon for the Band Booster UNO Fundraiser all day, Thur, 27 Oct (Kristy Baik)

- Thank you to Dee Gardner for volunteering to organize a Boardwalk Fresh Burgers and Fries restaurant food fundraiser night for the Marching Band (date/time to be determined)J

- Fruit sale info & documents can be found & downloaded here: http://www.hayfieldbands.com/id33.html (Linda Lichtman)

- If you take pictures/videos of our band students, I request that you either e-mail them to me or put them on CD/DVD & pass them to my son, Justin Russell; so, I can use them for the slide show during the Marching Band Awards, Wed, 9 Nov

- Parents of seniors, it’s not too early to be thinking about the 3 pictures (baby pic, kid pic, & senior pic) you want to use for the Final Concert, Wed, 6 Jun 2012

Based on the rest of the week, attached is the most current Excel spreadsheet with volunteers to include those that I’ve noted on Sign-Up Genius. We still need a few volunteer slots filled. Please see either Sign-Up Genius (http://signupgenius.com/go/hssband1 ) or the attached Excel spreadsheet. Hope to see you all @ multiple events to support & cheer on our students.

Finally, our students REALLY NEED YOU! As most teenagers, they will NEVER admit this. Your VOLUNTEERISM is ESSENTIAL to THEIR SUCCESS!!! Additionally, they really do APPRECIATE seeing you @ their various events cheering for them. I hope to see ALL the parents volunteering @ various events throughout the year: ) If there is ANYTHING I can do or answer, please let me know. Please keep the following links for future reference: