Hayfield Band Boosters: Hayfield High School Band Msg #11...Herndon Competition, Saturday, 24 Sep 2011...Dedicated to Matt Keeports & Family

Band Booster Family,

Prelude: A few months ago, the Hayfield Band Boosters lost a family member, Matt Keeports, trumpet player that graduated last year. While @ the viewing, I spoke to his father, US Air Force Colonel Tim Keeports. Tim shared how much Matt loved band because it gave him purpose to be around those that loved & energized him. Instead of flowers & other gifts, the Keeports asked that people send donations to the Hayfield Band. As we begin this competition season, I ask that we dedicate this year to Matt & his family.

First of all, point of reference: the black marching band pants are called “bibsters/bibs.” This is my 7^th year as a Band Booster, & I still don’t know why they’re called “bibsters/bibs???” However, please note that they are brand new this year; so, if they haven’t gotten that dirty from the two successful Tag Days, then there is no need to wash/dry them.

Second, in preparation for this Saturday’s 1^st competition of the year @ Herndon, we are getting the marching band jackets dry cleaned. THANK YOU to Atsuko Russell, Mr. Burke, & the students for gathering them up to be taken to Crest Cleaners near the Kingstowne Plaza Giant supermarket. Crest gave us the best deal for $200 for all 45 piecesJ

Third, here is a reminder of the Herndon schedule:

Saturday, Sep 24, Herndon Competition times & details @ http://www.hayfieldbands.com/id2.html

o HERNDON INVITATIONAL MARCHING COMPETITION

o HERNDON HIGH SCHOOL, 700 Bennett street, Herndon, VA 20170

o 11:45am – Report to field. Rehearse

o 12:30pm – Dress for competition

o 1:30pm – Depart for Herndon

o 3:15pm – Performance, then watch other performances

o 4:00pm – Receive ratings

o 5:00pm – Depart for Hayfield

o 5:45pm-- Return to Hayfield.

Stow away equipment and uniforms, then dismissed.

o Don't forget:

o Black socks, black shoes, t shirt, shorts, lunch, snack money,

o And.....A superior attitude!

o Please have your child report and leave promptly. If you intend to pick your child from the event, please follow the policy for leaving from an event, found in the band handbook.

IMPORTANT NOTE: I’ve learned over the years that for some of the different competitions and various awards (ie citizenship, spirit, and so on awards) that they begin grading you the moment the busses arrive. There are some observers, workers, volunteers, and the like that are asked about how they were treated from school band members, their band boosters, families/fans, etc.

Fourth, here are times for volunteers:

Bus Chaperone be @ school 1 pm

Bettina Dowell

Melanie Hardy

Elsa Palting

Sally Nicely

Dottie Andrews

Uniform Room (Before 12:25 pm/After 5:30 pm)

Atusko Russell

Leslie Bell

Dottie Andrews

Truck Driver Bob Tupik bringing rental truck to back of school around 9 to 10 am

Bobby Tupik

Rob Dowell

Fritz Andrews

Equipment Helper (Before 12:10 pm/during 3 pm/after 5:30 pm)

Che Russell

Jerod Tupik

Sol Valdez

Robert Palting

Fifth, reminder for the weather plan:

- If there are weather alerts/advisories, tornadoes, lightning, and so on that postpone or cancel the competition, Herndon officials will contact Mr. Burke. He will update Band webpage and contact me to send out an e-mail as soon as possible.

Sixth, miscellaneous items:

- Still looking for a volunteer to organize an UNOs restaurant food fundraiser night for the Marching Band (date/time to be determined) which usually gets about $200…Atsuko Russell has done this before & is willing to help

- If you take pictures/videos of our band students, I request that you either e-mail them to me or put them on CD/DVD & pass them to my son, Justin Russell; so, I can use them for the slide show during the Marching Band Awards, Wed, 9 Nov

- Parents of seniors, it’s not too early to be thinking about the 3 pictures (baby pic, kid pic, & senior pic) you want to use for the Final Concert, Wed, 6 Jun 2012

- Both Dottie Andrews & I have seniors this year & will not be Band Booster Vice Prez or Prez; so, if you’re interested, please send me an e-mail. This will help the transition & keep the legacy goingJ

Seventh, based on the rest of the week, attached is the most current Excel spreadsheet with volunteers to include those that I’ve noted on Sign-Up Genius. We still need a few volunteer slots filled. Please see either Sign-Up Genius (http://signupgenius.com/go/hssband1 ) or the attached Excel spreadsheet. Hope to see you all @ multiple events to support & cheer on our students.

Finally, our students REALLY NEED YOU! As most teenagers, they will NEVER admit this. Your VOLUNTEERISM is ESSENTIAL to THEIR SUCCESS!!! Additionally, they really do APPRECIATE seeing you @ their various events cheering for them. I hope to see ALL the parents volunteering @ various events throughout the year: ) If there is ANYTHING I can do or answer, please let me know. Please keep the following links for future reference: