Greetings Boosters,
Thanks to all of the volunteers last week! My apologies in advance if I missed anyone.
Leslie Bell, Kristy Baik, Ann Stefanek, and Ken Lichtman for collecting/organizing the Student Information forms.
Dottie Andrews and Cecelia Bishop for distributing band uniforms to the Seniors, Juniors and Sophomores.
Parents for attending the Band Parent Coffee.
The Band Parent Coffee was held August 16. The discussion focused on the Band Program and Booster Activities that support the program throughout the year. If you missed it, a summary of the discussion is included at the bottom of this e-mail.
Band members will be meeting from 8:00-5:00 this week. The Boosters will also be quite busy this week completing uniform assignment to the Freshmen, repairing uniforms, gathering uniform items for cleaning, supporting the Pool Party and attending the Exhibition/Pot Luck. I need your help in a few areas this week.
Urgent Volunteer Needs
Uniform Maintenance. We will be working in the uniform closet on Monday and Tuesday. We need at least 1 additional volunteer to help. The slotted time is 12:00-5:00 p.m. However, if you are only able to work a portion of the time, that is fine. Any help that you can provide is appreciated!
Pizza Pool Party. We need volunteers to help with setup, distributing the pizza and drinks and cleanup.
Exhibition/Pot Luck. We need additional volunteers to help with setup, distributing the drinks, and cleanup.
I encourage you to go to the SignUp Genius and let us know where you will help. It would be great to get all of the slots covered within the next couple of weeks.
A few notes on the Pool Party and Exhibition/Pot Luck:
Pool Party. The Pool Party will be held at the Hayfield Farm pool. The pool was fully booked on our original date, Thursday, August 23. The party has been rescheduled to Wednesday, August 22. The pool closes promptly at 8:00 so pool management requests that you pick up your child no later than 7:45 p.m. Pizza, drinks and dessert will be provided.
Exhibition/Pot Luck. We will get the first look at this season's show. Afterwards, the Pot Luck will be held in Middle School Cafeteria. Please drop off your food items at 5:45 p.m. If a serving spoon is required for your dish, please consider including one. Finally, In order to have a variety of foods, please bring the following dishes based on your last name:
A - F Side dishes
G - M Dessert
N - Z Main dish
Upcoming Events
Aug 20-24, 8 a.m. - 5 p.m. Band Clinic
Aug 22, 5 p.m. Band Pool Party
Aug 24, 6 p.m. Exhibition/Pot Luck Dinner
Aug 27-30, 5 - 8 p.m. Band Clinic
Aug 31, 7:30 a.m. Performance
Aug 31, Home Football Game (South County)
Sep 8, Tag Day #1
Sep 14, Home Football Game (Madison)
Sep 15, Tag Day #2
Sep 21, Home Football Game (Yorktown)
Sep 29, Competition (Herndon)
October 3, 7:00
p.
m. Band Booster Meeting in the Band Room
Please feel free to contact me or any of the Band Booster officers with questions and concerns.
HAWKS ROCK!
Pat Cloud
Humbly Serving Our Kids
Cell
703-582-2380
Work
703-448-6081 x121
Links
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Notes from the Band Parent Coffee, August 16, 2012
The Booster organization supports the Hayfield SS Band program which includes Marching Band, Symphonic Band, and Wind Ensemble as well as extracurricular ensembles like the Pit Orchestra, Jazz Band, Color Guard and Drum Line.
August-September Booster activity is heavily focused on the Marching Band. The Marching band performs at home games. Occasionally they perform at nearby away games. There are 5 home games this year; our first is August 31. It requires a lot of volunteers to execute the games and competitions. The volunteer requirements are listed on the Hayfield Bands Signup Genius Site and include donations of snacks and water; uniform distribution, reserving the space in the stands/stand monitors, snacks, Pit Crew (the folks responsible for getting the equipment from the band room to the sidelines; onto & off of the field at halftime; and back to the band room). The requirements are similar for competitions and include donations of snacks and water, uniform distribution, bus chaperones, truck driver, and the Pit Crew. We will participate in 3 competitions this year. The first is the 29th of September and the remaining 2 are back-to-back in October.
Marching Band uniforms are provided by the school. The Boosters have already fitted the Seniors, Juniors and Sophomores in their uniforms. Freshmen will be fitted on Monday, August 20. We are excited about replacing the uniform jackets this year. New jackets will arrive in September. They kids should look really sharp for the first competition!
Symphonic Band and the Wind Ensemble perform concerts, participate in assessments/festivals and have an annual Spring Trip. Many helping hands are needed for these activities. Volunteer needs will be listed on Signup Genius. The first concert will be mid-December. All performances are done in concert uniform. The uniform is long black dresses for the girls and tuxedos for the boys. We will start sizing the girls who don't have the dress in late September. JC Penney is highly recommended for boys' tuxedos and there are also online sites available. Assessment/Festivals are held locally (Annandale High School last year). The Pit Crew is generally needed to assist in transporting the large instruments.
All District. The band members have the opportunity to try out for All District in early December. All District Weekend occurs January 31 - February 2 and is held at Hayfield. The Hayfield Band Boosters man a hospitality room that provides breakfast, snacks and lunch for the Directors. We also run a small concessions area for the band.
The Band travelled to Atlanta last year for the Spring Trip. Presently, Orlando is being considered for this year's trip. We will need chaperones for the trip. Parents will also be needed to perform a luggage search before the band departs.
There are several fundraising activities throughout the year. Our major fundraiser is Tag Day. On Tag Day, the band members go door-to-door to collect donations. There are 2 Tag Days planned this year--September 8 and 15. Volunteers are needed to drive and monitor the band members as they canvass the neighborhoods and to tabulate the donations. Michelle Booth and Ellen Hishta are organizing Tag Day. They have already finished the sign up boards. Band members will sign up in groups of 4. Additional information and signup sheets will be available at the Exhibition/Pot Luck on August 24. We will also conduct a fruit sale. The sale begins in October and fruit is delivered the first week of December. Money raised helps defray the cost of the student's Spring Trip. We will probably have 1 or 2 restaurant nights this year as well.
There is interest in having a Band Booster T-Shirt. Ellen Hishta and Melvin Cloud will investigate sources. We will try to keep the cost under $15.
